• Austin City Skyline
  • Administrative Assistant

    Posted: 08/03/2020

    Title:               Administrative Assistant

    Reports to:     COO

    Hours:            30 hours/week, in-office

    Salary:           $28,000-$30,000 commensurate with experience, includes benefits; this position offers opportunities for advancement.

     

    Diversity, Equity and Inclusion are important values of The Trail Foundation, and we encourage diverse individuals to apply.

     

    The mission of The Trail Foundation is to protect, enhance and connect the Butler Trail at Lady Bird Lake for the benefit of all.

     

    The Administrative Assistant is responsible for supporting all TTF team members and managing the basic needs of the office.  The office is located at 515 Congress Avenue, Ste. 190, Austin, Texas 78701.

     

    Qualifications

    • Understanding of Google drive and programs

    • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, etc.)

    • Ability to problem solve daily office tasks and challenges

    • Positive attitude and ability to be the “front desk face” of the organization

    • Bilingual candidates preferred 

     

    Responsibilities

    • Retrieving mail from the PO Box several times a week.

    • Scanning incoming donations and distributing to the Development team.

    • Depositing donations into the bank.

    • Preparing invoices as necessary.

    • Distributing weekly donor acknowledgement letters and membership swag fulfillment when applicable.

    • Managing inventory of office supplies and maintaining necessary items.

      • Working with the Development team to manage swag and marketing material inventory through TTF database.

    • Daily review of general TTF emails and reassignment to appropriate staff members when needed.

    • Supporting annual audit coordination.

    • General administrative support to all TTF staff.

    • Oversee maintenance of back office systems including, but not limited to financial systems and donor database.

     

    Application Process

    • Applications should be sent to: resumes@thetrailfoundation.org

    • Include a cover letter, resume, and 3 references

    • Please do not contact staff directly, no phone calls

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