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  • Grants Coordinator

    Job Title: Grants Coordinator
    Department: Development
    Reports To: Grants Manager
    FLSA Status: Non-Exempt/Full Time
    COVID-19 Vaccine Required but subject to recognized exemptions
    Position Summary
    The Grants Coordinator will be responsible for their part of the grants’ portfolio with a primary focus on government grants. The Grants Coordinator is responsible for administering key grants development functions such as Donor Stewardship and Foundation Relations.   
    This position has a high level of interaction with Caritas of Austin Executives and constituents. This full-time position can be worked remotely with scheduling flexibility to attend meetings and work in Caritas office when required. This position requires extreme attention to detail, efficient time management skills, strong interpersonal skills and the ability to multi-task. Must accurately complete assignments and special projects, be willing to take on additional responsibilities, be adept at working with numbers, effectively communicate ideas, problem-solve, undertake challenges with enthusiasm and dedication and work optimally under pressure and deadlines with moderate supervision.
    Essential Duties & Responsibilities (inclusive but not exhaustive):
    General Grant Duties:
    • Works closely with Grants Manager to identify service and program needs and contribute to an annual plan for submitting grant proposals from appropriate funding sources.
    • Works with program staff to develop grant goals as well as reasonable outputs and outcomes.
    • Compiles, writes, and edits grant applications, in coordination with appropriate Caritas staff, exhibiting superior writing skills and a high-level command of grammar and spelling. 
    • Manages the process of supplying progress reports when required by a grant-making organization or public agency that has funded a project or program.
    • Tracks and maintains grant reporting requirements as part of the grant implementation process and maintains an internal calendar of all grant reporting deadlines across the agency in collaboration with appropriate Program Directors and Chief Financial Officer.
    • Provides appropriate grant summary reports to Program Directors, Chief Financial Officer, CEO and Chief Development Officer.
    • Attends monthly Grant Team meetings.
    • Develops and maintains effective working relationships with key funders and foundations.
    • Tracks information on current and prospective funding sources, including funder guidelines, proposal and report deadlines and names of trustees, officers and key decision makers.
    • Responsible for pre-award and post-award administration of federal, state, and private grants.
    • Identifies, researches and develops federal, state and/or private grant funding sources and communicates those opportunities to appropriate leadership.
    • Evaluates, and tracks federal, state, and local funding opportunities.
    • Gather and maintain information on local, state and national trends and statistics related to Caritas’ programs.
    • Maintains and analyzes background data on current and prospective grantors from various information sources including in-house records, publications, directories, online databases and individuals. 
    • Completes grant files on all proposal submissions and outcomes.
    • For proposals not funded, include reasons for denial and recommendations for future submissions.
    • Ability to work on special projects at the discretion of the Chief Development Officer. These projects may include but are not limited to working on agency special events.
    Donor Stewardship:
    • Partner with development staff to determine best strategies for effective stewardship of constituent groups.
    • Collaborate with grant staff to ensure that stewardship of appropriate groups is being implemented as planned, which includes the execution of the written stewardship plan and processes for tracking stewardship tasks and initiatives. 
    • Donor stewardship practices, including working with staff and volunteers responsible for stewardship activities with a focus on retaining and upgrading current donors and acquiring new. This includes, but is not limited to all segments of constituents including all grant funders. 
    • Keeps in contact with grant-making organizations during their review of a submitted grant application in order to supply additional supportive material. 
    • Compiles and completes all reports to private foundations, government agencies (city, county, state and federal), corporations, organizations and the faith-based community.
    • Manages the process of supplying progress reports when required by a grant-making organization that has funded a project or program.
    • Bachelor’s Degree from an accredited college or university required.
      • Business, Marketing, Communications, Social Work, or related field preferred
    • 3 – 5 years of experience working in non-profit required.
    • One-three years’ experience with grants and/or government funding required.
    • Experience in large scale fundraising events, donor database/CRM, and donor stewardship preferred.
    • Knowledge of fundraising principles and strategies required.
    • Ability to ask for monetary donations.
    • Ability to manage multiple tasks and priorities simultaneously in a fast-paced environment.
    • Ability to strategically prioritize projects and responsibilities.
    • Collaborates well with internal and external stakeholders.
    • Excellent organizational/project management skills with a particular focus on managing details and meeting deadlines.
    • Demonstrates initiative and follow through on assignments; self-motivated and goal oriented.
    • Professional written and verbal communication skills, outstanding customer service skills.
    • Ability to work independently on projects with minimal supervision.
    • Very strong attention to detail.
    • Ability to maintain confidentiality of all internal donor and client information.
    • Ability to creatively problem solve.
    • Ability to respond with sensitivity and awareness to those with diverse cultural, ethnic, social backgrounds, values, attitudes and languages.
    • Passion for Caritas of Austin’s mission.
    • Base Salary Range: $40,000-$50,000.
    • Employer paid health, dental, vision, life, short term disability, and long term disability insurance for employees.
    • 13 Paid Holidays per year.
    • 20 days of accrued PTO in year one with increases up to 31 days per year.
    • Retirement plan with employer match.
    • Discounted Rates on Gold’s Gym and Legal Shield memberships.
    • Mileage Reimbursement.
    • Monthly Phone Stipend.
    • Monthly Paid Parking for employees who office from Downtown Location.
    Caritas of Austin is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    Please apply here.

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